Exchange Online: Calendar

Introduction

The Exchange Online gives you access to your Pace calendar via a web browser.

This article is divided into different sections. Please click on the desired link to jump to that section:

• Customize Calendar View
• Add an Appointment
• Use Scheduling Assistant
• Share a Calendar
• Add a New Calendar

Instructions

Customize Calendar View

Exchange Online offers multiple ways to view your appointments in your calendar.

1. Click Calendar icon at the left side of the screen
   
2. Select from the 4 views listed at the top of the screen
   
   • Day - Single day appointments shown by the hour
   • Work week - Shows appointments Monday through Friday
   • Week - Shows appointments Sunday through Saturday
   • Month - Shows appointments for month
      
3. Further filter the view as needed
   • Example of Month view:
     

Add an Appointment

1. Select a date from the calendar
   
2. Click New event
   
3. Type a title of the appointment in the Title field
   
4. Type the location of the appointment in the Location field
   
5. If needed, type the email address or name of the Pace University user who is attending the meeting in the Invite Attendees field
   
    
   • Note:
     • When typing the name of the Pace University user, you will see an option to search within Pace's Global Address List. A selection can be made from the listed contacts.
     • By adding an attendee to the appointment, a meeting request is created. An email invitation will be sent to all participants when clicking the Send button.
        
6. Select the start date, time, and duration of the appointment
   
7. Select how the appointment should be shown as on the calendar
   
8. Select when you would like to be reminded prior to the appointment
   
9. If appointment needs to repeat, select the appropriate duration
   
   • Note: Based on the duration choice, other options will appear to correspond with the selection
      
10. If appointment needs to be visible only to the owner when a calendar is being shared with others, click Private
    
11. Type the message to appear in the calendar appointment
    
12. Click Send or Save at the top of the screen
    

Use Scheduling Assistant

The scheduling assistant will show you the free and busy times of all attendees in a meeting.

1. Create or open an existing appointment
   
2. Click Scheduling Assistant at the top of the screen
   
3. Type the email address or name of the Pace University user who is attending the meeting
   
   • Note: All attendees should be added to the list in order to see a merge calendar view of every one's availability.
      
4. Select the date and time from the calendar which shows as being available
   
5. Click Save at the event tab
   

Share a Calendar

Sharing your calendar with others in the University allows them more access to your calendar information.

1. Navigate to the calendar pane located left side of the screen
   
2. Hover over the desired Calendar and click the ellipsis icon
   
3. Select Sharing and permissions
   
4. Type the email address or name of the Pace University user you would like to share the calendar with
   
5. Select the level of access for the calendar
   
   • Can view when I'm busy - See free and busy times
   • Can view titles and locations - View subject line of appointments
   • Can view all details - Read only appointments
   • Can edit- Can change meetings
   • Delegate - Full access and be able receive your meeting invitation
      
6.   Click Share 
   

Add a New Calendar

Create new calendars separate from your main calendar.

1. Navigate to the calendar pane located left side of the screen
   
2. Right click My calendars or other calendars
   
3. Select New calendar group
   
4. Type the desired name of the calendar and press Enter on the keyboard