OneDrive: Web Interface

Introduction

OneDrive for Business is a web storage service part of Pace's Office 365 cloud service. OneDrive offers 1TB of cloud storage which can be accessed anywhere, shared with anyone and accessed using any web browser.

This article is divided into different sections. Please click on the desired link to jump to that section:

• Signing on to OneDrive via Web Browser
• Navigating OneDrive Web Interface
  • Search
  • New
  • Upload
  • Sync
  • Flow
  • Change Views
  • Share
  • Stop Sharing
• Signing out of OneDrive for Business

Instructions

Signing on to OneDrive via Web Browser

Note: Users who already have a personal OneDrive account associated with their Pace email address may see a message prompt while completing the steps below informing them of the existing account. We recommend that you change that OneDrive account to a non-Pace email address so that there is no conflict between the Pace Office 365 account and your personal Microsoft account. To learn how to do this, please visit: How to add an email address or phone number to your Microsoft account.

1. Go to https://portal.office.com
2. Type your Pace email address, and click Next
   
3. Type your Pace password and click Sign in
   
4. Enter in the 6-digit passcode generated from the Duo Mobile app or hardware token
   
5. Click Log In
   
6. You will receive a pop-up screen which displays "Stay signed in?", Click either Yes or No
7. Click OneDrive
   

Note: A new tab should open with a web view of your files and folders in OneDrive. You can now view, edit, share, and download your files and folders through the web interface.

Navigating OneDrive Web Interface

The Files screen within OneDrive storage space is the place where you can work with the files already stored in OneDrive or where you will uploaded new files. The toolbar, located near the top of the Files screen, provides access to the different functions available within OneDrive.

This topic is divided into multiple sections. Please click on the desired link to jump to that section:

• Search
• New
• Upload
• Sync
• Flow
• Change Views
• Share
• Stop Sharing

Search

Search and find all your online files, folders and links

1. Click in the Search everything box
   
2. Type a word or phrase and hit the Enter button on the keyboard
3. Click on the file name to open
   -OR-
   Hover over the row of the file and Click on the radio button. Additional options will be displayed (e.g. Open, Share, Copy link, Download, Delete, Rename, Move to, etc)
   

New

Provides the ability to create new Microsoft Office files, folders and links. You do not need to be on a computer that has Microsoft Office installed in order to create one of these file types.

1. Select New > Folder or Office Files or Link
   
2. Type in the new text
3. If option is available, click Create

Upload

provides the ability to upload an existing file to your OneDrive storage space.

1. Select Upload > Files or Folder
   
2. Select the files or folder to upload
3. Select Open or Select Folder

Sync

Triggers a manual syncing process between OneDrive in the cloud and your computer. OneDrive or OneDrive for Business client is needed for syncing.

Flow

Creates workflow between other Microsoft apps such as Word and Excel. This feature can allow you to receive notification, collect data and synchronize files without the need for manual input.

Change Views

The left pane allows you to filter the views of items found on OneDrive

• Files - All OneDrive files and folders will be displayed    
• Recent - Shows the Microsoft Office documents were recently opened, regardless if you modified them or not
• Shared - See items shared with other people and items shared with you
• Discover - See relevant items, based on who you work with and what you're working on
• Recycle bin - See items and folders you've deleted

Share

Allows the sharing of files and folders with others by sending a link to the person or group.

1. Select a file or folder and click the Share icon
   -OR-
   Right click the file or folder and select Share
   
2. Click and select from the drop down menu who you would like to share with
   
3. Check off box if you would like to allow editing
   
4. Click Apply
   
5. Type a name (e.g. Doe, Mr. John) or email address. If shown, select from the list of names. This step can be repeated to add more users.
   
6. Type an optional message
   
7. Click Send

Stop Sharing

1. Select a file or folder and click the Information icon located at the top-right of the page
   -OR-
   Right Click the file or folder and select Details
   
2. Click Manage access
   
3. Follow one of the stop sharing options listed below:

• Stop Sharing All Links - This will delete all links giving access to the the item and remove all people with direct access to it
  1. Click Stop sharing
     
  2. Click Stop sharing to remove all given access
     
  3. Click X at top right of the window to complete the request
     
• Stop Sharing a Specific Link - This will only delete the link selected that gives access to the the item and removes all people with direct access to it
  1. Click the Ellipsis next to the link
     
  2. Click X next to the link
     
  3. Click Delete link
     
  4. Click X at top right of the window to complete the request

Signing out of OneDrive for Business

1. Click on the letter associated with your name on upper right hand corner
   
2. Click Sign out