Skype for Business: Joining and Scheduling via Outlook

Introduction

Skype for Business provides an easy way to join and schedule conferences. This document contains instructions on how to join and schedule online and phone conference calls via Outlook. To learn more about all the features available in Skype for Business, please visit www.pace.edu/skype.

This article is divided into different sections. Please click on the desired link to jump to that section:

• Joining a Conference Call from a Computer with MS Outlook Client
• Scheduling a Conference Call (Meeting) via MS Outlook Client

Instructions

Joining a Conference Call from a Computer with MS Outlook Client

1. Open the Conference Call/Meeting Invite on your MS Outlook calendar
2. Click the → Join Skype Meeting link in the invite
   
   • Note: You can also join a Conference Call from Outlook Web App (OWA) by signing into http://email365.pace.edu and opening the meeting invite from the calendar.
      
3. Select your preference to Join Meeting Audio from the list of options below:
   • Use Skype for Business
     Description: Use this option if you have a working computer mic and speakers, or a headset connected to the computer.
   • Call me at
     Description: Use this option if you want the system to call one of the listed phone numbers from the drop-down, or a new number that you can enter (for audio portion only)
   • Don't join audio
     Description: Use this option if you want to call into the conference call separately via phone (for audio portion only)
     
   • Note:
     • A mic and speakers, or a headset, is required to use computer audio. A webcam is required to conduct a video call. Joining via a computer is required for any video and/or computer screen sharing sessions.
     • The Call me at option connects both your computer and phone together as one participant and you will be able to mute/unmute yourself via the computer.
     • Phone callers can only participate in the audio portion.
4. Click OK

Scheduling a Conference Call (Meeting) via MS Outlook Client

1. Open Outlook Calendar
2. Go to Home tab
3. In the Skype Meeting group, click New Skype Meeting
   
4. Set up the meeting as you typically would
   • Add email addresses, subject, and date/time info
   • Add any other conference call info or meeting agenda
   • Note: The Untitled - Meeting window displays with the call-in information included
     • 
5. Double-check the information and click Send

Note: Meeting invitees will receive an email in their inbox. When they accept it, it will be added to their Outlook Exchange calendar. If they decline it, it will be removed. The Skype Meeting information can also be added to a pre-existing meeting by reopening it in MS Outlook and then clicking the Skype Meeting button on the top ribbon.

Have questions about using Skype for Business for conference calls?

Contact the Pace Information Center during normal business hours:

• Phone: (855) PACE-311
• Email: info311@pace.edu

To learn more about Skype for Business, visit www.pace.edu/skype