OneDrive: Client to Manage Files and Folders for Mac

Introduction

The OneDrive client provides functionality to sync files between your hard drive and Office 365 in the cloud. This enables access to your content and documents on just about any device — laptops, desktops, phones and tablets — so you can work from anywhere. With the OneDrive client, your documents can be directly accessed from Finder on your Mac. The following instructions cover OneDrive file management to store, organize and share your work documents.

• Open and View OneDrive Folder
• Cut or Copy a File to OneDrive Folder
• Delete a File or Folder from OneDrive
• Select Folder from OneDrive to Sync
• Sharing OneDrive Files and Folders

Note: As part of the Office 365 subscription, Pace University students, faculty, and staff receive 1TB of cloud storage. If you have not already installed or synced your OneDrive client, please refer to the article OneDrive Client Sync for Mac.

Instructions

Open and View OneDrive Folder

1. Open Finder
   
2. Click OneDrive - Pace University on the left navigation pane
   
   • Note: An alternative way of opening a OneDrive folder is by clicking the white or black OneDrive cloud icon found in the OSX menu bar and clicking Open folder.
     

Cut or Copy a File to OneDrive Folder

1. Open Finder
   
2. Locate the file on the computer you would like to cut or copy
3. Right click the file and click Cut or Copy
   
4. Navigate to the OneDrive - Pace University folder
   
5. Right click inside of the folder and click Paste Item
   
6. Confirm the file has been synced by looking for a green check icon under the Status column within the Finder window
   
   • Note: An alternative way of moving files is dragging and dropping files within Finder. The drag and drop method moves the file in the new location. All future updates to the file stored in OneDrive allows you to easily sync files across all of your devices working on the latest version.

Delete a File or Folder from OneDrive

1. Navigate to the OneDrive - Pace University folder
   
2. Right click file/folder and click Move to Trash
   
   • Note: The deleted file is removed from your OneDrive folder and will update on all your OneDrive locations once synced

Select Folder from OneDrive to Sync

1. Click the white or black OneDrive cloud icon found in the OSX menu bar
   
2. Click More
   
3. Click Preferences
   
4. Click the Account tab
5. Click Choose Folders
   
6. Uncheck any folders you don't want to sync to the computer
   
7. Click OK
   

Sharing OneDrive Files and Folders

1. Within the OneDrive folder, right click the file or folder and click Share
   
2. Click and select from the drop down menu who you would like to share with
   
3. Click check box if you would like to Allow editing
   
4. Click toggle button to switch between on or off.
   
   • Note: When Block download is switched on, the file being shared can not be downloaded. Allow editing has to be unchecked to have this options available.
      
5. Click Apply
   
6. Type a name (e.g. Doe, Mr. John) or email address.
   
   • Note: If shown, select from the list of names. This step can be repeated to add more users.
      
7. Type an optional message
8. Click Send
9. Confirmation will be displayed saying the link was sent. Click the X to close out of the Window