Zoom: Scheduling a Webinar

Introduction

For Pace users setting up a Zoom webinar for participants, follow the instructions below.

Instructions

1. Go to pace.zoom.us and click Login at the top of the Pace Zoom Web Portal
   
2. Click Webinars in the navigation menu to view your list of scheduled webinars
   
3. Click Schedule a Webinar on the right of your screen to start setting up your event
   
4. Adjust as preferred the Webinar settings as described below:
   • Topic: Enter a name for your webinar.
   • When: Set the date and time.
   • Duration: Indicate the approximate length (doesn’t limit the actual webinar duration)
   • Time Zone: Adjust the time zone, if needed.
   • Recurring Webinar: Check this box for recurring webinars and configure the recurrence settings
   • Registration: Check this box to ensure anyone from Pace University will be joining the webinar. This ensures accessibility for Pace users only.
   • Authentication: Check this box if only Pace users will be attending the webinar. Authentication restricts access to users only within the Pace domain.
   • Passcode: It is recommended to enable a passcode for added security. Share the passcode with attendees in advance.
   • Video, Audio, Options: Configure these settings based on your preferences and the needs of the webinar.
   • Video: Choose whether the host and panelists have their video on or off when joining.
   • Audio: Select the type of audio connection (e.g., telephone, computer audio, or both).
   • Options: Consider enabling features like Q&A, automatic recording, or allowing attendees to join before the host.
   • Alternative Hosts: Assign alternative hosts who can start the webinar on your behalf. They must have a Zoom account within the same domain and appropriate permissions.
     
      
5. Once all settings are configured, click Schedule to finalize and save your webinar setup.