Outlook Email: Scheduling and Voting Polls

Introduction

Microsoft Outlook provides two kinds of polling features to help you create and disseminate quick polls via email. The first one is a scheduling poll to find common meeting time availability between meeting invitees (Note: The scheduling poll feature replaced the previous "FindTime" Microsoft add-in, which was discontinued in December 2023). The second poll allows you to design a quick question and provide a number of answers to select from. A poll will display in the body of the email, or can be accessed via a link in the body of the email.

Subsequently, you can view Outlook poll responses by opening the email message from the Inbox, if you include yourself in the recipients list when you send it out. Of course, you should also include yourself if you want to place your own vote. Alternatively, you can view received responses by signing in to your Microsoft Forms login account, which is where poll data and responses are stored.

See below for links to tutorials and videos on how to schedule Outlook email polls. To learn more about creating and publishing different types of surveys, quizzes, polls, and forms to collect data, check out the Office 365: Microsoft Forms article.

Explanation

For instructions to create a scheduling poll, please see links below.

• Scheduling Poll

  • Access Scheduling Poll

  • Create a poll using Scheduling Poll

  • Scheduling Poll voting

  • Scheduling Poll organizer dashboard

  • Privacy and personal data protection

  • Auto scheduling in Scheduling Poll

  • Include an online meeting with Scheduling Poll

For instructions to create a voting poll, please see links below.

• Create a poll in Outlook
• Create a poll in Outlook for Mac
• Use voting buttons in messages
• In-line poll experience in Outlook Web

For short videos on how to create Outlook polls, check out LinkedIn Learning
Note: You must sign in with Pace credentials.

• Create and send polls in Outlook
• Add a poll to a message
• Add a scheduling poll to a message