Zoom: Scheduling a Meeting on the Zoom Server

Introduction

This article will instruct how to schedule a Zoom meeting on a Zoom server.

Instructions

1. Log in to the Zoom server with your Pace credentials at https://pace.zoom.us
2. Click Meetings
3. Click Schedule a Meeting
   

4. Enter the meeting information
   • Topic: Enter a topic or name for your meeting. The default option will be the name of your course as it appears on classes
   • Description(Optional): Enter in an optional meeting description
   • When: Select a date and time for your meeting. you can manually enter ny time and press enter to select it.
   • Duration: Choose the approximate duration of the meeting. This is only for scheduling purposes. The meeting will not end after this length of time.
   • Time Zone: By default, Zoom will use the time zone set in your profile. Click the drop-down menu to select a different time zone.
   • Recurring Meeting: Check if you would like a recurring meeting (the meeting ID will remain the same for each session). This will open up additional recurrence options.
   • Recurring Meeting: Select how often you need the meeting to recur: Daily, Weekly, Monthly, or No Fixed Time. You can configure the meeting to end after a set amount of occurrences or have the recurring meeting end on a specific date.
   • Registration: Check this option if your meeting will require registration. Instead of a join link for your participants, you will be provided a registration link. We DO NOT recommend this option for classes occurring on Zoom. However, we DO recommend this option for events occurring on Zoom
   • Security:  
   • Passcode: Enter a meeting passcode. Joining participants will be required to input this before joining your scheduled meeting. Create a unique password. Passwords can be up to 10 characters long and can include letters, numbers and special characters
   • Waiting Room: Enable Waiting Room for the meeting.
   • Only Authenticated Users can join Meetings: Restrict access to the meeting so that only signed-in users can join.
     • Note: If you select this option, anyone joining your Zoom meeting will need to sign in to the Zoom App via SSO
   • Video:  
   • Host: Choose if you would like the host's video on or off when joining the meeting. Even if you choose off, the host will have the option to start their video.
   • Participants: Choose if you would like the participants' videos on or off when joining the meeting. Even if you choose off, the participants will have the option to start their video.
   • Audio: Allow users to call in using Telephone only, Computer Audio only, Both. We strongly recommend you select Both.
   • Meetings Options:  
   • Allow participants on entry: Allow participants to join the meeting without you or before you join.
   • Mute participants on entry: If join before host is not enabled, mute participants as they join the meeting.
   • Use Personal Meeting ID: We DO NOT recommend that you use this option for your courses. Meeting IDs should be a random string of numbers. Please DO NOT select this option.
   • Automatically Record meeting: Select this option if you want to record the meeting. We strongly recommend you record to the Cloud.
   • Advanced Options:  
   • Alternative Hosts: Enter the email address of another Zoom user within the Pace community to allow them to start the meeting in your absence.
5. Once you have entered your desired meeting information, click Save to finish
   
6. Once finished, you can either select a calendar option to add the scheduled meeting to your calendar or select Copy the Invitation to send out the invitation to your Zoom meeting
   
7. If you select, Copy the Invitation a window will open where you can copy the full invitation and send it to participants via email. To copy the information, select Copy Meeting Invitation. This will automatically copy the information and all you need to do is paste the details into an email or calendar invite.